Health and Safety Consultancy Services for SMEs in Birmingham, West Midlands and beyond

Do You Need Risk Assessments for Cleaning the Office?
Posted by David Cant on November 30, 2012

Workplace Risk assessments are required for all jobs, even if you have been performing the same tasks for many years. When you are an employer you will need to establish the various hazards that come with each of the jobs and discover what hazards are there. While you may not think cleaning is very hazardous there are things to look out for:

  • Contact with chemicals
  • Inhaling chemicals
  • Using certain equipment
  • Lifting
  • Using machinery
  • Working in wet conditions

These are just some of the hazards that are faced by cleaners every day. If you run a cleaning company, or are considering starting one as a new business you will need to understand how to conduct risk assessments and why they are important.

How to Perform  Risk Assessments for Cleaning

The manager will need to identify the hazards. If you are the manager and are unsure on how to do this there are a number of short training courses that will give you the skills you need. You can also find help from the HSE and contact Health and Safety Consultants.  It’s vital that you visit the places that will be cleaned and take notes on any hazards in the location. You will then need to consider those who will be at risk, performing the jobs and speak to those who the risk assessment relates to. Find out if any of your staff are under 18, pregnant or have any particular needs.

For jobs outside of your workplace you will need to do all of the above and talk to the client about their housekeeping standards. You will need to know what facilities are available and how to report any risks or accidents that might be discovered by your cleaners. It is also essential that you are aware of the fire safety procedures and inform your cleaners of the details so they know what to do if a fire breaks out while they are in the building.

Use the Information to Create Your Report

Once you have compiled all the information (that might differ from that above depending on the circumstances) as manager you will need to write down the hazards and who could be at risks. Write down the control measures for each of the hazards that are already in place and if any are not adequate you will need to write new control measures. All of these measures are then discussed with employees so everyone is aware of the risks they face and understand how to work safely. If you hire foreign workers you may need to have the document translated into their own language. Risk assessments must be reviewed at least once a year or more if changes are introduced.

If you would like help with your risk assessments please call 0800 1488 677 and ask about our health and safety services.


David Cant is a Chartered Safety and Health Practitioner with a brain you can pick. Fluent in practical advice. He has a wealth of Industry experience and is the Director of life at Veritas Consulting.

You can find him on – Twitter and Facebook also Linkedin

This post has been filed in: Health and Safety Services


  1. December 2, 2012 at 8:27 pm

    This is definitely good information to have; I run a local office cleaning company and I’m considering implementing a risk assessment portion to my employee training program.

    Thank you for the article!

  2. December 7, 2012 at 10:20 am

    We couldn’t agree more, a risk assessment is essential for each of our office cleaning clients. And every site is different too!

    great blog, thanks David.


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